5 Free Productivity Apps to Organize Your Life
Ah! Productivity and Technology–two of my favorite areas of interest—and, when these two come together, I can spend hours absorbing information related to them and then several more hours telling others about these. You can tell I am passionate about these two subjects!
The other day I was visiting a friend and we got talking about paper vs. digital planning. We agreed both of us love paper planners over digital planners—I like to write things down; typing does not hold the same motivation. Then, our harmless conversation things started to move into the “tech-bashing” zone, and it got me riled up. Look, there is no denying the analog world will always be more charming than the digital world, which is evolving every day. But, we also cannot deny the ease of the digital world. Worse still, I believe we cannot give up on the digital options without even giving them a fair trial.
So, in this post, I will share some of my favorite apps that help me stay productive and organized. These apps, in conjunction with my other tips on productivity, is sure to give you a head start.
So are you ready? Here we go…
5 Free Productivity Apps For Moms
Please note this post is neither sponsored nor do I have any affiliate links added. I am simply sharing how I stay productive with the help of certain apps. These are what I use and recommend. However, what works for me may not work for you. So, I want you to understand the use of each of these apps and then choose to either give these a try or to find similar apps that serve the same purpose but are more suited to your preferences and/or style.
Who hasn’t heard of Google Calendar? It’s the king of productivity, in my opinion. You can carry your life in this one little app. I was introduced to GCal while I was still working full-time. The organization I was working for was brave enough to switch from the industry standard Microsoft Outlook to Gmail for Business. Now, Gmail does not come with an inbuilt calendar like Outlook, so naturally, we switched to GCal as well. Though we were all reluctant when we made the switch, GCal has now become an integral part of my planning and scheduling process. In addition to my work meetings, I schedule all my travel dates, social events, birthday/anniversary reminders, my son’s school events and even my blog post schedules on Google Calendar. Events are easy to create and modify on GCal. Any spillovers or postponed events can be easily moved to another date by simple drag and drop action. For events that require travel, you can even integrate estimated travel time and the destination address on Google Maps (another favorite app of mine, but not really a productivity app except that it may help you plan for your travel time and destination).
2. Google Drive
I’ll be honest. I started using Google Drive very recently on a serious basis. Before this, my only experience with GDrive was to access shared documents for my job. But once you start using it, you know it’s a great tool to stay organized, thus helping your productivity. It helps that you can mirror the Microsoft Office suite on Google Drive—you have the option to create documents (MS Word), spreadsheets (MS Excel) and even presentations (MS PowerPoint). But what sets Google Drive apart is the ability to not only share documents online but also allowing live editing. For example, if I write a blog post on Google Docs sitting at home, I can share it with my husband who is on the train back home from work. He can access it on the go and review it on the go. You will say you can do that by emailing your native MS Word document and the recipient can review it on the go. But I bet you cannot view the review happening in real time. Told ya =) It has saved me so much time to be on a live document review with my clients. Both of us access the document and run through it together. Changes are suggested and implemented then and there while some major changes can be noted for future implementation. Similarly, you can create and share project plans, schedules, presentations etc. I even track my home projects, budget, utility services on Google Drive.
I have been a long-time user of Pocket and it is one of my favorite apps…ever. As a busy mom (and even before), I will often come across articles that are interesting but I have no time to read then and there. What’s the next best option? Bookmark it! Pocket does that for you and much more. You see, your bookmarked article will be added to your Pocket queue (on the web or on your phone depending on how you have it installed). The article will, thus, be available to you whenever you have the time….even if you do not have a data connection. What’s more…it gives you the option to select your “view” – whether you want to read the article in a mobile-optimized format, or you want to read it in its original web format. But can I tell my favorite feature of this awesome app? It’s the editorial team-curated list of articles that have been doing well around the world. On your own, you may not have known about these articles but Pocket makes sure you never miss out. Instead of spending your precious free time on mindless YouTube cat videos, why not use Pocket to access and read some brain-stimulating information.
Like this post? Then, you will love this free resource that will change the way you plan your day.
I am a big consumer of information. I am also a compulsive planner. Evernote helps me do both on one platform. In a way, I started using Evernote to save articles for future consumption…until I discovered Pocket. So, while I still save articles to read later, I use Evernote more as a brain dumping platform, mostly geared towards this blog’s content, but also certain social events. For example, I planned a Christmas party To-Do list on Evernote last year. Additionally, I also use it as my shopping list because I do not want to carry a notebook that adds weight to my handbag. The To-Do list can be created as a checklist and you can check off items you have already bought or done, as the case may be. Isn’t that great? Another great feature of Evernote is the Notebook and Notes distinction. You see, you can have individual notes about whatever stuff you want to list, but you can also have a broad-level notebook (think of it as a category) under which you can organize your individual notes that fit the category. For example, I have a notebook named after my son. In that notebook, I have individual notes on planning his birthday party and the Christmas party I mentioned before. The options are endless. It’s up to you how you want to organize your Evernote.
Remember: being organized is the first step to being productive.
5. Scanner Pro
This is a mobile-only app but it is a lifesaver! So many time. I don’t know about your country, but here in India, one needs to produce their photo identification very often. I have been stuck in situations when I didn’t know I needed to submit copies of a certain official document and did not have it on me when needed. Scanning apps, like Scanner Pro, came right to my rescue. You simply need to take a photo of the required document and the app saves it as a scanned copy and allows you to email the “scanned document” to the concerned party. It also comes in handy when you have to fill a physical form. Fill it, scan it, email it. Done, done, and done.
And here’s a Bonus App
How many websites do you visit in a week? 5, 10, 15…? More? Now tell me this: how often do you read and hear about the news of some website database being hacked and data of thousands and millions of people stolen? At least once a month? It’s a scary time to live in. But it is also a time where most of our life is managed online. Most of us now bank online, make reservations online, and share much of our personal data with a third party. Agree? Now, unless you have a brain that can store 50 passwords (some of which need to be updated at regular intervals), you should definitely give LastPass a try. LastPass is a tool that helps manage your passwords for hundreds of websites. If you do not pride yourself in coming up with strong passwords, LastPass can even generate one for you. So, you don’t want to spend time scavenging for your passwords. Over time, you would have saved a significant amount of time and energy. Whether you choose to give LastPass a try or not, I want you to remember these two points:
- Do NOT write down or type out your passwords anywhere—online or offline. It is just not worth it!
- Do NOT use the same password for all your website logins. It’s a hassle but it’s important.
Before I sign off, I want to ask you—my dear readers—a few questions: have you used any of these apps before? How is/was the experience? If you haven’t used any or all of these apps before, would you like me to do separate in-depth posts on each them, and share their features and functionality and most importantly how I use these tools personally? Leave a comment with your feedback.
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